Engaging Everyone in Meetings
January 17, 2023
The universal purposes of meetings are to share information and make decisions. The best decision-making meetings engage all attendees in the discussion. Yet, attendees sometimes offer so many ideas there is no time left to make a decision. Or, the push to make a decision quickly doesn’t offer space for the sharing of relevant information. If you are wondering how your next meeting can address both aspects of an effective meeting, read on.
- Be clear on the purpose of the meeting by precisely stating what you want to achieve by the end.
- Then, divide the attendees into groups of 2 to 4 and give them a specific task. For example, ‘List 5 benefits of the merger we are considering” or ‘List 3 program ideas for our monthly meetings”.
- Ask the small group members to list their ideas on a flipchart in large print. Post them at the front of the room.
- Ask the participants to identify ideas that appear on multiple flipcharts and list the themes on a summary flipchart.
- Now that everyone has thought about the topic at hand, shared their ideas, and heard diverse input, dig a little deeper. Encourage whole room discussion by asking open-ended questions such as “What value will this idea add to the project?” or “How can we access these resources”.
- After there has been some discussion around each theme on the summary flipchart, ask “What questions or concerns haven’t been addressed yet?”
- Now attendees are likely ready for a vote or a consensus decision.
Since all meeting attendees have been involved and informed, they are more likely to buy-in to the decision and support its implementation. Engaging meetings are a great success for the organization and the team members!
What separates thriving companies from struggling ones? 🤔 Professor Lynda Gratton from London Business School spent decades studying this exact question. Her findings will change how you think about leadership. Here's what she discovered:  Organizations that invest in developing collaborative leaders consistently outperform their competitors. Not by a little—by a lot. Through her groundbreaking study of 21 global companies and 200+ executives, Gratton identified the three game-changing elements: ✅ Cooperative culture - Moving from "me vs. you" to "we together" ✅ Rich networks - Breaking down silos so ideas flow freely ✅ Shared purpose - Giving work meaning beyond the paycheck The results speak for themselves: → Better innovation → Higher employee engagement → Stronger financial performance Companies that train managers to be collaborative leaders (not just bosses) create environments where teams actually want to work together. My takeaway? Leadership development isn't a "nice to have"—it's your competitive advantage. When leaders learn to cooperate and inspire others, entire organizations transform. What's your experience with collaborative leadership? Have you seen this play out in your organization? Want to dive deeper? View Three Pillars of Success which breaks down how to produce measurable results in innovation, efficiency, and engagement.
In leadership, hope may spark positivity—but trust is what sustains it. Trust means your team believes you’re honest, reliable, and truly have their best interests in mind. Without it, people hesitate to share ideas, take risks, or fully engage. Great leaders build trust through consistent actions. They follow through on promises, admit mistakes, and lead with transparency. They listen without judgment, treat everyone with respect, and make decisions that are fair and thoughtful. When leaders communicate clearly and regularly—even when the news is tough—they create a culture of openness. When they give credit generously and support their team both publicly and privately, trust grows even deeper. Over time, trust becomes the foundation for loyalty, collaboration, and high performance. People feel safer, more motivated, and more willing to contribute at their best.  Trust doesn’t happen overnight. But with patience, consistency, and care, leaders can build it—and with it, a stronger, more positive workplace.