How to Provide Corrective Feedback with Less Stress and Better Results

Cathie Leimbach • June 28, 2021

Do you dread providing corrective feedback? Maybe you avoid it until a formal performance review.  But then, you can’t understand why your employees seem shocked when you finally do give feedback on their performance. If this sounds familiar, you aren’t alone in being uncomfortable and stressed about providing corrective feedback to enable better performance and skill development.

 

While you may feel uncomfortable giving candid feedback, studies show that it is precisely what most people want. Employees want to know what they can do to improve their performance. Waiting for an annual review risks slowing down their professional development to a snail’s pace.

 

Failing to respond to performance or behavior issues can have a significant impact on your team. When performance standards are not uniformly applied, resentment and tension among team members will occur. Often, we tend to focus corrective feedback on low performers that need the most improvement. It is equally important to provide feedback to your top performers to support professional development, increase their engagement, and increase retention. 

 

Here are some general guidelines for successfully providing corrective feedback:

  • It is given in a one-to-one meeting.
  • It is timely, as close to the actual event or performance problem as possible.
  • Examples given are specific, factual, and detailed.
  • Your delivery is calm and supportive.
  • The feedback session is a two-way conversation that empowers the employee.

 

Following is a guide to break down a corrective feedback conversation into specific steps.

 

Step One: Describe the specific action/behavior in neutral terms. Use a calm, supportive tone of voice.

  • “I notice you have missed two deadlines to provide financial data to the Project XYZ team over the past three weeks.”

 

Step Two: Ask their opinion as to why this is happening. Use open-ended questions, listen for what is happening, how it is happening, why it is happening, and any identified obstacles.

  • “What has caused these deadlines to be missed?”
  • “What do you think the issue is?
  • “What specific obstacles are preventing you from meeting the deadlines agreed to?

 

Step Three: Ask what impact they expect this is having on the flow of work, their team, customers, etc.

  •  “What do you think the result of the missed deadlines is on the rest of the team?”
  • “How are these delays impacting the overall project?”

 

Step Four: Ask what changes they are able and willing to make to correct the situation. This is an essential part of the corrective feedback process and empowers the employee to commit to improving performance.

  • “Now that we have identified the issues, what do you think you can do to correct the situation?”
  • “What changes are you willing and able to make right away that will improve the situation?”

 

Step Five: Ask what you can do to support them in their effort to correct the situation. This is an essential part of the process because often employees are unclear about expectations, their areas of responsibility, or have not received enough training and need additional professional development.

  • “What support can I provide you to help you make the changes you have suggested?”
  • “What additional information or training do you need to be successful in making these changes?”
  • “How can I help you make these changes?”

 

Step Six: Ask them to suggest a time, place, and agenda to monitor their corrective process. Follow-up is crucial. Don’t leave the meeting until the next meeting time is on both of your calendars.

  •  “Let’s set a follow-up time to meet and see how things are progressing. What would be a good day and time for you?”

 

Providing corrective feedback provides the foundation for each employee to perform well, grow professionally, stay engaged, serve your customer or client, and ultimately impacts the bottom line. Approaching it as a problem-solving exercise using the steps above will make it less stressful for you and your employee.

Inspiring Positivity Through Trust

By Cathie Leimbach • August 12, 2025
In leadership, hope may spark positivity—but trust is what sustains it. Trust means your team believes you’re honest, reliable, and truly have their best interests in mind. Without it, people hesitate to share ideas, take risks, or fully engage. Great leaders build trust through consistent actions. They follow through on promises, admit mistakes, and lead with transparency. They listen without judgment, treat everyone with respect, and make decisions that are fair and thoughtful. When leaders communicate clearly and regularly—even when the news is tough—they create a culture of openness. When they give credit generously and support their team both publicly and privately, trust grows even deeper. Over time, trust becomes the foundation for loyalty, collaboration, and high performance. People feel safer, more motivated, and more willing to contribute at their best.  Trust doesn’t happen overnight. But with patience, consistency, and care, leaders can build it—and with it, a stronger, more positive workplace.

Inspire Positivity Through Hope

By Cathie Leimbach • August 5, 2025
Leadership isn't just about solving problems—it's about fostering a culture of hope. Hope is a powerful force that can transform workplaces, especially during challenging times. When leaders embody hope, they inspire their teams to believe in a brighter future and persevere through adversity. A hopeful leader sees beyond obstacles and focuses on opportunities. They set clear goals, celebrate small victories, and maintain a positive outlook even in the face of uncertainty. By nurturing hope, they empower their team to stay motivated and resilient. Imagine a workplace where every challenge is met with optimism and every setback is seen as a learning opportunity. That's the environment a hopeful leader cultivates—one where individuals feel supported, valued, and capable of achieving great things together.  Let's embrace hope as a cornerstone of leadership. Together, we can create workplaces where positivity thrives, challenges are conquered, and success is a shared journey.