Blog Layout
When Managers Help by Asking Questions
Cathie Leimbach • Jul 29, 2020
This is a subtitle for your new post
How do you structure meetings with your direct reports? Do you give them their assignments for this week and then adjourn the meeting? Or, do you encourage two-way conversations by asking open-ended questions to learn about the successes, joys, and challenges in their personal life and their work responsibilities?
A manager's job is to serve the needs of their staff, to support them to be personally successful and contribute to the organization's success. Asking your employees open-ended questions is the best way to understand their needs.
Asking 'What would you like to talk about today?' or 'How can I help you be successful this week?' opens the door for your team members to share their bottlenecks. Open-ended questions, such as those that start with the '5 Ws' or 'How' allow your direct report to set the agenda for the discussion. When you know what is limiting their performance, you can help close their gaps in knowledge, skills, or tools so they can be more productive.
What open-ended questions could you ask your team members in your next one-on-one meetings?
A crystal-clear vision, coupled with well-defined goals and boundaries, forms the cornerstone of a thriving workplace. A compelling vision acts as a guiding light, inspiring employees and aligning their efforts toward a common purpose. However, without specific goals, this vision risks being irrelevant words. By setting three or four key goals, leaders can direct focus onto the vital 20% of tasks that yield 80% of desired outcomes. When goals are communicated clearly, ensuring that all team members fully understand expectations, having a clear vision and goals fosters efficiency and prevents wasted effort on non-essential activities. However, as Ken Blanchard and Phil Hodges point out in their book, Lead Like Jesus, leaders often conclude that “they have been “perfectly clear” in their initial instructions about what they want, and then they hold their listeners accountable for perfect comprehension and perfect retention.” In reality, being a leader who helps employees and the organization succeed requires two-way conversations to check for understanding and frequent repetition of the goals to keep everyone focused on priorities. Additionally, establishing clear boundaries provides employees with a framework within which to operate, empowering them to make decisions confidently and autonomously. These boundaries serve as guardrails, ensuring that actions remain aligned with organizational objectives while allowing room for creativity and innovation. Blanchard and Hodges explain that “Boundaries channel energy in a certain direction. It’s like a river. If you take away the banks, it wouldn’t be a river anymore; it would be a large puddle, devoid of momentum and direction. What keeps the river flowing are its banks.” Together, clarity of vision, goals, and boundaries creates a roadmap for success, guiding both individual and collective efforts towards organizational success. Leaders have the responsibility to ensure that vision, goals, and boundaries are established, frequently communicated, and fully understood and followed by all team members.
Workplace drama can be like a dark cloud looming over an otherwise sunny organization. Cy Wakeman, a renowned expert, describes workplace drama as emotional waste—a drain on energy that could be better spent on positive endeavors. It’s that negativity that pulls focus away from productivity and towards unproductive mental processes. Instead of fostering a harmonious work environment, drama can disrupt workflows and hinder progress. To tackle workplace drama, it’s vital to question our initial thoughts and stick to the facts. Drama often arises from misunderstandings or assumptions, so taking a moment to reassess can prevent unnecessary conflict. Instead of jumping to conclusions or engaging in gossip, seek out factual information and consider different viewpoints. Clear communication with all involved parties can help gather accurate perspectives. Distinguishing between facts and opinions is key. While opinions may differ, facts provide solid ground for decision-making and conflict resolution. By focusing on facts rather than emotions, we can prevent drama from escalating. Creating a positive work environment also involves addressing issues promptly and directly. Ignoring problems allows them to worsen, leading to more drama in the long run. Encouraging transparency and accountability among team members fosters mutual respect and understanding, reducing the likelihood of drama. Ultimately, combating workplace drama requires a collective effort. By questioning assumptions, sticking to facts, and fostering open communication, teams can create a more harmonious and productive workplace were drama takes a backseat to collaboration and success.